Job Information
Teva Pharmaceuticals Senior Executive Assistant - West Chester, PA in West Chester, Pennsylvania
Senior Executive Assistant - West Chester, PA
Date: Jun 18, 2024
Location:
West Chester, United States, Pennsylvania, 19380
Company: Teva Pharmaceuticals
Job Id: 56609
Who we are
Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.
The opportunity
To provide administrative support to the Chief Compliance & Ethics Officer and Leadership Team based in West Chester, PA and Parsippany, NJ. Also responsible for supporting activities for other Leadership Team members and department of over 85 individuals, as needed.
How you’ll spend your day
To manage the calendars of Chief Compliance & Ethics Officer and VP, TGO GC&E. Plan and coordinate Leadership Team and department wide meetings.
Functions with a high degree of autonomy, manages projects, interacts effectively with all levels – both inside and outside of the Company, set priorities with direct supervision, and manages highly confidential/sensitive materials and issues.
Manages Purchase Orders (POs) and Statements of Work (SOW)
Coordinates extensive, complex travel arrangements - domestically and internationally.
Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e., conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
Coordinates Service and new hire feedback meetings.
Acts as a custodian of corporate documents and records.
Within this role, it is required to prioritize, plan and control the workload and to liaise/communicate with the Chief Compliance & Ethics Officer, GC&E and GC&E Office Head demonstrating good attention to detail and a high regard for confidentiality.
Facilitates internal communications working with communications lead as well as work with communications lead to coordinate quarterly town halls for GC&E. This is a hybrid position. The selected candidate will work 3 days in the office and 2 days in a remote setting. The selected candidate should live within a commutable distance to either the Teva Parsippany or West Chester offices.
Your experience and qualifications
Minimum of a High School Diploma/GED equivalent required.
Minimum of 10 years of experience in an administrative role, with at least 2 years supporting senior management.
Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, CTE (Concur Travel and Expense), Internet/Intranet and SharePoint.
Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
Flexibility to adjust schedule according to business demands.
Enjoy a more rewarding choice
We offer a competitive benefits package, including Medical, Dental, Vision, and Prescription coverage starting on the first day. We also offer Disability and Life Insurance, Paid Time Off, 13 paid Holidays, 6% match on the 401(k), Employee Stock Purchase Plan, and Tuition Assistance.
Already Working @TEVA?
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site (https://performancemanager.successfactors.eu/sf/careers/jobsearch?bplte_company=1080030P)
The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
Teva’s Equal Employment Opportunity Commitment
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
Important notice to Employment Agencies - Please Read Carefully
Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
EOE including disability/veteran