Teva Jobs

Executive Assistant - IT

Date: Nov 15, 2024

Location:

Parsippany, United States, New Jersey, 07054

Company: Teva Pharmaceuticals

Job Id: 59186

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

The Executive Assistant performs a variety of highly complex administrative duties and supports three Vice Presidents within our Global IT Team. This support includes but is not limited to: scheduling and calendar management, expense reporting, international travel planning and preparing presentations – all executed in an efficient and organized manner to meet deadlines. The Executive Assistant will develop a strong understanding of the organization’s structure, processes, and key stakeholders, allowing them to solve a range of straightforward problems effectively. Flexibility to adjust schedules based on business demands, along with strong time management and organizational skills is essential.

Location:This is a hybrid position based in Parsippany, NJ.

How you’ll spend your day

• The Executive Assistant will provide comprehensive administrative support, including managing complex calendars, assisting with and resolving scheduling restraints, handling emails, ordering supplies, coordinating travel arrangements, managing expense reports and preparing spreadsheets and presentations.

• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.

• Coordinate extensive travel with key stakeholders globally, working through different time zones and liaison with colleagues in multiple international locations.

• Manage confidential information flow within the organization, exercising a high level of discretion.

• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.

• Prepare and review materials and correspondence for meetings and/or events, developing agendas, compiling reports, creating meeting minutes and presentations.

• Maintain effective relationships with internal and external contacts.

• Act as a custodian of corporate documents and records.

• Ability to provide back up support to the CIO’s assistant as needed, demonstrating flexibility, adaptability, and a comprehensive understanding of executive support functions.

• Additional tasks and projects as requested.

Your experience and qualifications

Required: High School Diploma or equivalent

Preferred: Bachelor’s Degree or commensurate experience

• Minimum 10 years’ experience in an administrative support role for executives in a global environment.

• A minimum of 5 years supporting c-suite level executive within a corporate environment is strongly preferred.

• Prior experience in the pharmaceutical industry preferred.

• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet, SharePoint, SAP, Concur, Ariba.

• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.

• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.

• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to manage confidential matters by taking ownership and drive results.

• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a matrix and global team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.

• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.

• Strong time management and calendar organization skills are required.

Enjoy a more rewarding choice

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.

• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.

• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.

• Life and Disability Protection: Company paid Life and Disability insurance.

• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible, Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site (https://performancemanager.successfactors.eu/sf/careers/jobsearch?bplte_company=1080030P)

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Important notice to Employment Agencies - Please Read Carefully

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

EOE including disability/veteran